Oak & Willow Irish Yoga Teacher Training
Agreements, Commitments, and Terms
I am delighted that you feel called to train with Oak & Willow. This work is sacred, challenging, and deeply rewarding. To honour both your commitment and mine, I ask you to carefully read and agree to the following terms. They are designed to create clarity, fairness, and mutual respect in our community of learning.
My Commitment
I recognise that participating in this training is a significant investment of time, energy, and heart. I intend to honour that commitment by upholding rigorous ethics, mutual respect, and deep accountability. In that spirit, here are some of the ways I strive to guide a training process and steward a learning community that is genuinely worthy of your trust.
1. Mutual Commitments
What you can expect from me
• A well-structured, supportive training environment
• Skilled teaching from myself and invited guest faculty
• Clear guidance on practices, assignments, and requirements
• Respect for your individuality, boundaries, and pace of learning
What I ask of you
• Commitment to the full training, including live participation, study, and practice
• Respectful, kind, and professional conduct in all group spaces
• Timely communication around payments and any challenges that arise
• Willingness to engage with the material and community in good faith
2. Contractual Relationship
Oak & Willow Yoga Teacher Training is a trading name of Sarah Fox: Health, Herbs, Movement (a sole trader). In these terms, “Oak & Willow”, “sarahfox.ie”, “I”, “me”, and “my” refer to Sarah Fox: Health, Herbs, Movement.
By booking a place on any training or by being accepted onto a training, you enter into a contractual relationship with Oak & Willow. These agreements, together with any terms published on the website or communicated to you directly, form part of that contract.
By booking a place or applying for acceptance, you acknowledge that the full cost of the training becomes payable upon booking or acceptance. Oak & Willow may, at its discretion, allow payment by instalments.
3. Deposits and Tuition
• A non-refundable deposit is required at registration. This secures your place and supports the administrative work of the course
• The remaining balance of tuition must be paid by December of the year the course begins, unless a payment plan has been agreed
• Payment plans are available, but instalments must be honoured in full and on time
4. Additional Costs for Residential Weekends
• Retreat weekends in July, September, and the January exam require additional payment for accommodation and full meals
• These costs are separate from tuition and will be approximately €200 per weekend, with only minor variations (depending on numbers attending and accommodation costs)
• Participation in these weekends is required for certification
5. Attendance Requirement
• You must complete at least 75 percent of the training live, either in person or live online
• No more than 25 percent of sessions may be made up by recording
• Meeting this standard is a condition of certification
• Access to recordings is a supplementary support to this training, but is not a substitute for live, interactive participation
Yoga Pros, previously Yoga Alliance Professionals UK, states that contact hours must be live, not pre recorded. A contact hour is defined as any learning time where a teacher and student engage in live, real time interaction, whether in person or live online.
Contact hours are considered essential for building trust, offering real time feedback, and ensuring safe, hands on learning.
Pre recorded or self paced content does not qualify as contact hours.
https://www.yogaallianceprofessionals.org/accredited-training-professional-requirements
6. Refunds, Withdrawal, Deferral, and Non-Completion
Refunds
• All deposits are non-refundable
• Tuition payments already made are non-refundable once the course has begun
• If you withdraw, you remain responsible for all outstanding fees, including unpaid instalments
Non-Completion of Training
• If you and Oak & Willow part ways after the training begins but before it is completed, you are still responsible for paying the full tuition
• This includes completing all payments according to your agreed plan
• If financial agreements or any other course conditions are not upheld, Oak & Willow reserves the right to withdraw access to course materials, certification, or other training privileges as appropriate.
Deferral
• You may request to defer to the following year
• If approved:
• Your deposit carries over
• A re-enrolment fee of €300 is required to secure your place for the following year
• You must still pay in full for all weekends of the original course, even if you did not attend them
• Payments made for attended weekends do not transfer to the following year
• Deferrals are allowed only once, and must be used within 12 months
Transfer of Place
• In rare cases, if I can fill your space, I may allow a transfer of your deposit to a future course. This must be requested in writing and approved
7. Cancellation by Me
• If I cancel the training, all tuition and deposits will be refunded in full
• I am not responsible for additional costs such as travel, accommodation, or currency fluctuations
8. Participation and Code of Conduct
• Respect for fellow trainees, faculty, and the learning container is required
• Unsafe, harmful, or persistently disruptive behaviour may result in dismissal without refund
• Oak & Willow reserves the right to exclude anyone engaging in abusive, threatening, discriminatory, or disruptive behaviour from this or future trainings
• This is a space for growth, honesty, and community care
Confidentiality of Group Process
The training includes live group work in which participants may share personal, emotional, somatic, and/or professional reflections within a safe and confidential container.
By agreeing to these terms, you commit to honouring the privacy and trust of the group.
9. Certification
Certification depends upon:
• Full payment of tuition and additional weekend costs
• Meeting the 75 percent live attendance requirement
• Participation in all required residential weekends
• Completion of all assignments and assessments
• Demonstrated ability to teach safely, as assessed by Sarah Fox and the external examiner
10. Release of Liability
By booking or participating in a training you agree that:
• Oak & Willow is not responsible for the safekeeping of your personal belongings
• Some training activities may be physically strenuous, and you participate voluntarily, accepting responsibility for your health and well-being
• It is your responsibility to inform the teacher of any injuries, health conditions, or pregnancy, and to follow their guidance on whether participation is suitable
• If training is delivered online, Oak & Willow is not responsible for injuries, technical issues, or third-party platform failures
Oak & Willow shall not, in any circumstances, be liable for economic losses, loss of goodwill, or indirect or special losses arising from participation in a training. Neither you nor your heirs will make claims against Oak & Willow, its teachers, or staff, save where liability cannot be excluded by law.
11. Intellectual Property
Copyright and intellectual property rights in training materials—including handouts, manuals, slides, images, and recordings—remain with Oak & Willow or the individual authors. You agree not to copy, distribute, or reproduce these materials without permission.
12. Website Use
By using sarahfox.ie, oakandwillow.ie, or any Oak & Willow platform you agree to:
• Use the site only for lawful purposes
• Not reproduce content except for personal, non-commercial use with acknowledgement
• Accept that Oak & Willow is not responsible for third-party providers, technical failures, or security breaches beyond reasonable control
• Access to recordings is provided at the discretion of Oak and Willow and may be restricted at any time in order to protect confidentiality, ethical standards, group safety, or the integrity of the training. Recordings are a supplementary support only and are not a substitute for live attendance.
13. Insurance and Professional Standards
• Training content is aligned with Yoga Pros ( previously Yoga Alliance Professionals UK) and/or other recognised accreditation bodies, as well as Balens insurer guidelines
• The course includes anatomy and physiology
• Final assessment is face-to-face in person where possible, or via online video call
• Successful certification is subject to meeting all training and insurance standards
14. Force Majeure
Oak & Willow shall not be held liable for delays or cancellations caused by circumstances beyond reasonable control, including but not limited to strikes, illness, fire, flood, pandemic, or government restrictions. In such cases, training may be rescheduled or delivered online where possible.
15. No Guarantee of Employment
Certification reflects completion of the training requirements, but Oak & Willow makes no guarantee of employment or professional success following graduation.
16. Fitness to Participate
By enrolling, you confirm that you are physically, mentally, and emotionally fit to participate in the training, and that you take full responsibility for your own well-being during the programme.
17. Data Protection
Personal information you provide will be stored securely and used only for the administration of the training, in compliance with GDPR. Your details will not be shared with third parties without consent, except where required by law.
18. Jurisdiction
These terms are governed by the laws of Ireland, and any disputes shall be subject to the exclusive jurisdiction of the Irish courts.
Acknowledgement of Agreement
Participant Commitment & Container Agreement
I acknowledge that this training involves live online sessions and in-person weekends which together form the learning container for Oak & Willow. I commit to attending the required live online sessions and in-person days and weekends as scheduled.
I understand that this container involves group work, embodied exercises, and the sharing of personal experience. I commit to respecting the confidentiality of the group and the privacy of other participants. I agree to respect the rights and well-being of others, including maintaining conscious communication, healthy boundaries, and respectful engagement with other bodies during this training. I commit to helping create a safe space for all.
I declare that I am physically, mentally, and emotionally able to participate in this training. I understand that Oak & Willow is not a substitute for therapy or medical treatment. I assume responsibility for my own well-being and will inform the facilitator of any conditions or medications that may affect my participation.
I acknowledge that Oak & Willow Irish Yoga Training may offer guidance, practices, and suggestions intended to support my learning and well-being. I understand that all such guidance is educational in nature. I take full responsibility for my own choices and actions throughout the training.
I confirm that I will continue to make a full and honest disclosure of any relevant physical, emotional, or mental health conditions, and I will communicate promptly if I experience discomfort, distress, or difficulty of any kind – physical, emotional, or mental – during the training, so that appropriate support or guidance can be offered. I understand that, within the scope and nature of this training, Oak & Willow may offer recommendations for my safety and well-being, including suggesting that I seek support from an appropriate healthcare or therapeutic professional if concerns arise that fall outside the remit of the training.
I release and hold harmless Oak & Willow and its facilitators from any claim arising from my participation, other than those caused by gross negligence or wilful misconduct on their part.
By registering for the Oak & Willow Irish Yoga Teacher Training, you affirm that you have read, understood, and agreed to these terms.
These agreements, together with Oak & Willow’s full terms and policies, support the integrity of the training and honour the commitments of all involved.
Failure to meet participation requirements, including attendance standards, conduct expectations, or adherence to the learning container, may result in loss of access to course materials, recordings, mentoring, assessments, or certification.
Oak and Willow reserves the right to update or amend these Terms and Conditions at any time in alignment with professional, ethical, and accrediting-body standards.